Membership
Ceremonies
Induction + Installation Ceremonies
Installation of club officers and directors
This installation ceremony is often performed by a current or former district officer, but may also be performed by a former club president or a Zonta International representative.
The Zonta Club of <Name> has completed another year [or term] of service to the community and to the world. We are all proud of these accomplishments and turn now to the year [or term] ahead. Will the officers and directors of the club for the coming year [or term] please come forward?
Director of the club. <name>, your duties are many, and they are important. You will actively participate in all club board meetings. It is important that you attend them regularly, and that you be punctual in doing so. All matters presented at these board meetings are to be carefully and seriously considered. Board decisions are to be made according to the merit of the question with consideration of the governing documents of this club and for the benefit of the entire club membership. You have been elected to an honorable and responsible position. Your work will reflect upon this club, this club’s relationship to the community, to the district and to Zonta International. Do you accept this responsibility? If so, please say I do.
<response>
Secretary. Will the secretary, <name> please step forward? It will be your duty as secretary to keep a complete record of the proceedings of all meetings of this club and to keep an up-to-date list of the club membership. You will be expected to furnish pertinent information to committees upon request and will serve as the custodian of all club records, except the treasurer’s. You will also be responsible for such correspondence as may be required for the smooth operation of the club. Do you so pledge?
<response>
If the club has both a recording and a corresponding secretary, install the corresponding secretary first and then the recording secretary. Comment on their specific duties as they are outlined in the Zonta Club Manual.
Zonta International Club Manual under Governance/Manuals on the website
Treasurer. Will the treasurer, <name> please step forward? It is your duty as treasurer to have custody of all funds, to make monthly reports to the club board of directors, and to make an annual financial report to the club at its annual meeting. Additionally, it is your responsibility to make timely payment of dues to Zonta International, the district and the area (if applicable) and to perform such other duties as may pertain to the finances of the club. Do you so pledge?
<response>
Vice President. Will the vice president, <name>, please step forward? Your duties are special, for they are designated by the president. In addition, in case of the inability of the president to perform the responsibilities of office, it is your duty to preside and carry on the administrative obligations of the president. Do you so pledge?
<response>
If a club has both a 1st and a 2nd vice president, install the 1st vice president first and thereafter the 2nd Vice President.
Belonging
If you ask 100 Zontians WHY they continue to be volunteers for this organization, the top 3 responses will be: “I joined for the cause, but stayed for the friendships.”
Belonging defined: a feeling of being happy or comfortable as part of a particular group and having a good relationship with the other members of the group because they welcome and accept you. Doesn’t it make sense to capitalize on this fact as we work on attracting and retaining membership? Especially since this is a Membership-Driven organization!
The Zonta Spirit Working Group has been gathering and sharing ideas. Key takeaways on building a culture of community, fun, and friendship include:
- People bond from the shared experience of working together on a project – service, fundraising, advocacy, etc.
- Socializing outside of club meetings is where the magic happens – caring and sharing.
- Celebrating each other’s achievements and being there for each other’s low points builds the resiliency we need to advocate for others.
- Shared leadership ensures that we are inclusive, open to new, diverse ideas, and building capacity for succession planning.
- Being a leader of an all-volunteer group is challenging; it is a team effort. The goal is to ensure each person feels valued and empowered.
- Sharing our WHY stories with new members and getting them engaged from the start enhances the feeling of belonging
Click here to watch short videos of District 1 members speak about their why. Recorded at Fall Conference 2023.
Leadership in Zonta
District 1 Leadership Chair
We are looking for a Chair for the 2024-2026 biennium. Interested? Contact incoming Governor Donna Raycraftail
Current Leaders
Successful leadership in an all-volunteer member organization like Zonta requires prioritizing the greater good over the leader’s own objectives. Key attributes are valuing members and providing opportunities for their growth; knowledge-sharing, collaboration, and open communication; displaying authenticity; and both providing and sharing leadership.
Aspiring Leaders
Whether you want to learn how to be an active Zontian member, committee chair, board member, president, or governor, the best place to start is the PROCESS MAP FOR DEVELOPING CORE COMPETENCIES FOR ZONTA LEADERSHIP
2024 Core Competencies Matrix This document takes you through specific pages of the Zonta Club Manual and short videos from the Leadership Development program, based on your desired area of growth. Simply choose your focus, then click on the links in that column to read or watch at your own pace. When completed, share your experience with club members by completing this short Core Competency Review Sheet
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